Skip to Content

IVIS - Data Security & Governance Policy

Data Security & Governance Policy1. Introduction2. Scope3. Core Principles4. Data Classification & Access5. Encryption & Transmission6. Endpoint & Network Security7. Data Retention & Disposal8. Governance Structure9. Compliance & Audit10. Employee Training & Awareness11. Breach Notification Policy

Data Security & Governance Policy

Effective Date: July 22, 2025

Last Reviewed: July 22, 2025

Contact: [email protected]

1. Introduction

At IntelliVersal Integrated Solution (IVIS), protecting the confidentiality, integrity, and availability of our data—and that of our clients—is central to our mission. This Data Security & Governance Policy outlines how IVIS manages data assets, applies cybersecurity controls, and complies with global standards to protect sensitive information throughout its lifecycle.

2. Scope

This policy applies to:

  • All employees, contractors, and partners of IVIS
  • All systems, software, and services under the control of IVIS
  • All client data hosted, processed, or accessed through IVIS infrastructure

3. Core Principles

  • Confidentiality: Access to data is strictly controlled based on role-based permissions and least privilege.
  • Integrity: Data accuracy, consistency, and trustworthiness are maintained via cryptographic verification, logging, and audits.
  • Availability: Systems are designed for high availability with real-time backups and disaster recovery protocols.
  • Compliance: All policies align with GDPR, ISO 27001, SOC 2, and other regulatory frameworks.

4. Data Classification & Access

  • Classification Tiers:
    • Public
    • Internal
    • Confidential
    • Restricted

  • Access Protocols:
    • Multi-factor authentication (MFA)
    • Periodic access reviews
    • Audit trails for all access events

5. Encryption & Transmission

  • All sensitive data is encrypted:
    • At rest using AES-256
    • In transit via TLS 1.3

  • API and file-level encryption available for client-specific applications

6. Endpoint & Network Security

  • Firewalls, antivirus, and intrusion detection systems (IDS)
  • VPN access for remote staff
  • Role-specific device hardening policies
  • Zero-trust network architecture where applicable

7. Data Retention & Disposal

  • Retention periods defined by data category and legal requirement
  • Secure deletion tools for digital assets
  • Certificate of destruction for physical records

8. Governance Structure

  • Data Protection Officer (DPO): Oversees implementation of security practices
  • Security Governance Board (SGB): Reviews incidents, risks, and mitigation plans quarterly
  • Incident Response Team (IRT): Trained to handle and report security breaches

9. Compliance & Audit

  • Annual internal and third-party audits
  • Continuous monitoring via SIEM tools
  • Support for client-led audits upon request

10. Employee Training & Awareness

  • Mandatory cybersecurity training during onboarding
  • Phishing simulations and awareness campaigns
  • Acceptable Use Policy (AUP) acknowledgment required annually

11. Breach Notification Policy

  • Clients will be notified within 72 hours of any data breach
  • Root cause analysis and mitigation actions provided transparently

Frequently asked questions

Data Security & Governance

Q1: How does IVIS ensure secure software development?

We follow secure coding practices (OWASP Top 10) and conduct code reviews and vulnerability scans for all production releases.

Q2: Is client data shared with third parties?

Only with explicit consent or under contractual obligations ensuring equivalent data protection standards.

Q3: How often is your data governance policy updated?

The policy is reviewed annually and updated based on changes in law, industry best practices, or business needs.

Q4: What standards does IVIS comply with?

We follow ISO/IEC 27001, SOC 2, GDPR, and relevant country-specific privacy and security regulations.

Q5: Can clients request data deletion?

Yes. Clients can request data deletion or export by contacting [email protected].